Team Administrator/Office Manager

Project Administrator/Office Manager 
📍 Location: North Acton (on-site, 5 days per week) 
📅 Start Date: Monday 17th November (initial 4 month temporary contract) 
🕗 Hours: 08:00 – 17:00

Job SummaryWe are seeking a confident, well-organised, and efficient Project Administrator to join our team in North Acton. The successful candidate will play a vital role in supporting the project team and ensuring the smooth and efficient running of the project office. This is a busy, fast-paced role where you will provide essential administrative and coordination support to directors, senior managers, and the wider team.

Key Responsibilities

• Manage multiple diaries and inboxes on behalf of directors and senior team members.
• Submit timecards and expenses for the Project Director and Construction Director.
• Raise purchase orders for office supplies including stationery, PPE, and signage.
• Coordinate meeting logistics: book rooms, arrange refreshments, create agendas, take minutes, and track actions.
• Maintain and update project directories, circulation lists, and documentation.
• Provide weekly reporting and prepare monthly client and contract review reports.
• Prepare internal and external presentations.
• Act as the first point of contact for admin and office-related queries, including IT equipment orders and stationery.
• Manage training records for the project team, ensuring compliance and arranging external training as required.
• Support onboarding of new starters, including HR forms, IT set-up, and induction coordination.
• Book couriers, travel, and accommodation as required.
• Organise internal and external events.
• Maintain accurate records of holidays and absences.
• Assist with preparing key project documents, SharePoint updates, and reporting tools.
• Provide general clerical support: printing, filing, room bookings, and IT issue management.
• Support end-of-project activities including site office closure.

About You

• Proven experience in an administrative or project support role.
• Highly organised with strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities and work under pressure.
• Strong IT skills (MS Office; SharePoint experience beneficial).
• Proactive, adaptable, and able to work both independently and as part of a team.

"People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees."