Senior Legal Operations Administrator

Senior Legal Operations Assistant
The Legal Operations Assistant supports the effective functioning of the legal team, providing high-quality process, administrative, and legal support. The role also includes supporting company secretarial and insurance functions, such as maintaining records, producing organisational charts, and liaising with senior decision makers. The postholder will help ensure efficient, compliant, and responsive services are delivered across the business.
Key Responsibilities Legal Operations and Administration

• Monitor dedicated functional inbox, triage queries, and escalate as appropriate.
• Log, archive, and retrieve signed documents; liaise with document archive providers. Maintain and update electronic and hard copy filing systems.
• Support the review of NDAs and simple contracts under supervision.
• Assist with the allocation and management of work within the team, ensuring project information is captured and tracked.
• Arrange contract signing, liaising with PAs and signatories to ensure timely execution.
• Run and prepare reports for legal KPIs, audits, and senior leadership queries.
• Support process automation and continuous improvement, including the development and maintenance of SharePoint lists, workflows, and reporting tools.

Company Secretarial and Insurance Support

• Maintain statutory books and records for entities, and support production/updating of organisational charts.
• Support company secretarial compliance tasks, including Companies House filings.
• Liaise with senior decision makers, internal stakeholders, and external advisors as required.
• Assist with insurance administration, including maintaining records and supporting renewal processes.
• Participate in legal audits and compliance reviews.

Team and Stakeholder Engagement

• Provide a professional point of contact for the legal team, supporting colleagues at all levels.
• Organise meetings, training sessions, and presentations.
• Contribute to team wellbeing and volunteering initiatives.

Skills & Experience Essential:

• Strong attention to detail and accuracy in data entry and document management.
• Excellent organisational and time management skills; able to manage competing priorities and deadlines.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and e-signature platforms.
• Professional written and verbal communication skills, with confidence liaising at senior levels.
• Ability to work effectively as part of a busy, collaborative team.
• Discretion and integrity when handling confidential information.

Desirable:

• Experience in a legal, company secretarial, compliance, or insurance environment.
• Familiarity with process management, workflow tools, and reporting.
• Knowledge of e-signature platforms (Adobe Sign, DocuSign), including processing and tracking.
• Understanding of legal and company secretarial processes, including contract signing and document retention.
• Legal education (e.g., law degree, LPC) or relevant professional qualifications.
• Familiarity with regulatory compliance issues (e.g., anti-bribery, data protection, modern slavery).
• Experience supporting senior leadership and managing stakeholder relationships.

Personal Attributes

• Pragmatic, proactive, and solutions-focused with a can-do attitude.
• Quick learner, adaptable to changing business needs.
• Committed to continuous improvement and professional development.
• Inclusive and collaborative, with a focus on diversity and team values

“People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees.”