Document Controller (Oxford)

We have been appointed on behalf of our client to recruit a Document Controller in Oxford to start asap.Your responsibilities will include:

Reading and Understanding Project Guidelines:

• Thoroughly review all EDMS (Aconex) process and procedures guides related to the project.
• Ensure a solid understanding of the guidelines to enforce adherence and provide accurate guidance.

Adhering to Processes and Procedures:

• Monitor the team's and subcontractors' compliance with the project's processes and procedures.
• Offer guidance and corrective measures when deviations occur.

Work Package Assignment:

• Assign documents to appropriate work packages as per the guidelines.
• Ensure compliance with subcontractor viewing restrictions during this process.

Quality Assurance Checks:

• Perform QA checks on all incoming information.
• Process the information according to established procedures.

Document Transmittals:

• Ensure all drawings and documents published on the system are linked to a document transmittal.
• Prepare document transmittals for all information issued.

Drawing and Document Management:

• Download all drawings and documents for daily file updates and physical filing/hanging.
• Maintain and update various project schedules and registers, including:
• Technical Submission Schedule
• Method Statement Schedules
• RFI Register
• Comment Schedules
• Drawing Register

Filing:

• Manage both electronic and hard copy filing systems for project documents.

Document QA and Comment Scheduling:

• Review and schedule document QA checks and comments.

Plan Reviews:

• Review the Master Information Delivery Plan (MIDP) and Task Information Delivery Plans (TIDP).
• Ensure these plans align with the actual information in Aconex.

RAMS Comments and Status:

• Issue comments and statuses for Risk Assessment Method Statements on Aconex.

Document Filing System Maintenance:

• Maintain the company's electronic and paper-based drawing and document filing system.

Document Archiving:

• Archive documents systematically for easy retrieval and reference.

Project Coordination:

• Undertake project coordination tasks and ad-hoc assignments as required.

Skills and Competencies

• Attention to Detail: High level of accuracy in document management and QA processes.
• Organizational Skills: Efficiently manage and update various project registers and schedules.
• Communication Skills: Effectively communicate guidelines, corrections, and statuses.
• Technical Proficiency: Competence in using Aconex and other document management systems.
• Training Aptitude: Willingness to attend and learn from training sessions.
• Professionalism: Maintain a professional demeanor and presentation.

“People Group is an equal opportunity employer. We embrace diversity and are committed to promoting an inclusive environment for both our clients and employees”.